The Story of Data
Data includes a wide range of documents or information like files, presentations, pictures and trending posts on social media sites. All this information is valuable in one form or another, and many decisions are made by businesses on the basis of data. Thus managing data properly, securing arrangements for its timely retrieval and finding the best services for data destruction in OKC are quite important.
Individuals and companies generate data in huge amounts daily, and we all strive to get this data organized in a proper way. However, a sound data management system calls for understanding the life cycle of data in the first place. This blog post will help you comprehend data and the stages of its evolution, ending with its ultimate destruction.
Stage 1: Creation of Data
The life cycle of data starts at the moment when an individual creates a file and fills it up with information. The file is then collected and stored first locally and then on the area network. This is the first stage in the journey of the evolution of data.
Stage 2: Archiving Data
In the cyber world, archiving refers to the process by which data is transferred to less-used storage mediums like magnetic tapes. Storing or archiving data saves it from falling prey to natural disasters and human threats. Growing technology has paved the way for better storage and recovery options for data like cloud storage. However, magnetic tapes are the most preferred offsite data archiving method.
Today, you can easily opt for a hybrid data archiving system. This offers smaller sets of online data archiving that are more frequently used, though there are longer sets too. Thus the cloud storage method is quite convenient and cost effective.
Stage 3: Data Retention
It is always prudent to keep an eye on the federal rules and regulations concerning data management. This will help you make decision regarding the retention of documents or destruction of data. Entrepreneurs and other business owners need to remain compliant with the laws to establish a good name in the industry and avoid disputes. Thus you should keep your data retention schedule well updated.
Stage 4: Data Destruction
Saving information that is no longer needed doesn’t make sense. Therefore, it is wise to dispose of data rather than keep piling it up. There are a lot of methods of data destruction in OKC, but according to the latest protocol, companies need to employ eco-friendly ways to dispose of backup tapes, DVDs and other non-paper media. Thus companies should look for agencies with secure and extensive practices along with proven expertise in data destruction.
Stage 5: The Aftermath of Data Destruction
Sensitive and confidential data is always prone to attacks. The process of data destruction is said to be complete only when the last vestige of your information is wiped off. This ensures the security of your data, as no one can put things back together once they are destroyed.
A secure IT disposition refers to evaluating and recycling in the process of data destruction. It is related to destroying the electronic equipment in which data was stored, like magnetic tapes, files, etc. The practice of putting data tapes into recycling bins ensures that data is destroyed fully, leaving behind no trails. Adopting eco-friendly ways to destroy data is good for the environment and for you as well.
Now that you have learned about the life cycle of data, it is also important to take note of the following points regarding archiving your data properly:
- A good data archive plan should protect and track your media even in transition and storage using online tracking features.
- Requests for audits and recovery of data are promptly addressed by such a plan.
- The plan should strictly comply with rules and regulations.
- A good data archive plan makes accessing data easy and fast.
- Managing offsite data is quite convenient and cost-effective with such an archiving system.